Elms College offers comprehensive benefits to our eligible faculty and staff. The following is provided as a summary of the benefits that are currently available for the Plan Year 2013-2014. Our Plan Year begins July 1st and end on June 30. Current employees can get more detailed benefit information and forms on the College share drive (J) in the Human Resources folder. Please note that benefits are subject to change. Questions concerning employee benefits may be directed to Human Resources at 413-265-2365.
Full-Time Employees - the College offers group health insurance through Health New England. Coverage takes effect on the 1st of the month following 30 days of continuous, full-time employment. Employees may choose between an HMO plan or a PPO plan for single, double, or family coverage.
Eligible employees can enroll upon hire, during the annual open enrollment period (April-May), or when a qualifying event occurs (e.g., marriage, divorce, birth/adoption of a child, etc.). Co-payments, maximums, deductibles and out-of-pocket expenses are on a plan year basis. The employee and employer share the cost of the premium. The plan year begins on July 1 and ends on June 30.
Health Reimbursement Account (HRA). Both group health plans (HMO and PPO) include a College-sponsored Health Reimbursement Account (HRA) that pays for eligible in-network deductible expenses in excess of $1,250 up to a maximum of $2,000 for a Single, and eligible expenses in excess of $2,500 for Double/Family up to a maximum of $4,000 during the plan year (7/1/13-6/30/14). In order to receive the reimbursement, the employee must submit a copy of their HNE Explanation of Benefits (EOB) to our 3rd party administrator which tracks and processes HRA reimbursements.
Health Savings Account (HSA). Employees enrolled in the College’s group health insurance plan are offered a Health Savings Account (HSA) to pay for qualified healthcare expenses. The College contributes funds on a per pay basis into each enrolled employee’s HSA. Employees may also elect to contribute their own money to their HSA through payroll on a pre-tax basis. Funds roll over and accumulate from year to year if not spent. HSAs are owned by the individual and are portable so if you leave Elms employment and are enrolled in the HSA, your HSA will follow you. For more information about HSAs, refer to: http://www.irs.gov/publications/p969/index.html
The health insurance plan also includes prescription drugs. Tiered co-pay amounts are based on: Generic, Preferred (no generic available), and Non-Preferred (generic available), and also on whether the drugs are purchased through a retail pharmacy or mail order. The mail order drug service program is Catamaran Home Delivery (www.catamaranRx.com). Drug co-pays apply after the deductible has been met. NOTE: HNE announces drug tier changes in their newsletter which is mailed to the enrollee's home. Those HNE enrollees who are on maintenance drugs are urged to check the newsletter which is the single sources of information about changes related to prescription drug tier changes.
Full-time employees are offered group dental insurance through Blue Cross Blue Shield (BCBS) Dental. This is a PPO, open access dental plan that allows you to use any dentist even if he or she isn't part of the BCBS network. The employee pays 100% of premium cost. Coverage takes effect on the 1st of the month following 30 days of employment. Eligible employees can enroll upon hire, during the annual open enrollment (April-May), or when a qualifying event occurs. If you don't enroll upon hire, the following restrictions apply for first two years: Year 1-only preventative procedures are paid. Year 2-only preventative and basic procedures are paid.
Health Flex Spending Account (HFSA). Employees who work a regular schedule of 17.50 hours or more per week (i.e., 50% time or greater) and who are not enrolled in the College-sponsored health insurance plan, may elect to to participate in an HFSA to pay for qualified healthcare expenses (e.g., co-pays, laser eye surgery, applicable medical/orthodontia/dental costs, etc.). Eligible employees can contribute up to $2500 per plan year (July 1 - June 30) through payroll deduction on a pre-tax basis.
Dependent Care Assistance Program (DCAP). Allows employees to set aside money on a pre-tax, payroll deduction basis for IRS-approved child (dependent under age 13) or adult care (dependent/spouse mentally/physically incapable of self-care). DCAP can only reimburse eligible expenses up to what has been deducted from your pay. Maximum amount to be put in DCAP = $5,000 per calendar year.
Full-time employees are eligible for this benefit on the 1st of the month following 90 days of continuous full-time employment. Coverage, which also includes accidental death and dismemberment (AD&D) insurance, is provided by Lincoln Financial. The benefit is one times (1x) the annualized salary up to a maximum of $300,000. Provided by the College at no cost to the employee.
Full-time employees are eligible for short-term disability insurance on the 1st day of the month following 30 days of continuous, full-time employment (note: this will change to to 90 days effective 7/1/14). Coverage is provided by Lincoln Financial. STDI is paid 100% by the College.
Full-time employees are eligible for long-term disability insurance (LTDI) on the 1st of the month following 30 days of continuous, full-time employment (note: this will change to 90 days days effective 7/1/14). Coverage is provided by Lincoln Financial. LTDI is paid 100% by the College.
Full-time employees and regular part-time employees who work a regular schedule of 17.50 hours per week (i.e., 50% time or greater), may sign up for additional term life insurance from the Principal Financial Group. You may elect coverage for yourself, your spouse, and your children. Rates are based on age and smoking status. Payments are made through payroll deduction. Employee pays 100% of premium cost. Coverage may be elected in increments of $5,000 to a maximum of $500,000. Portability: If member life insurance and dependent life insurance under the group policy ends because you cease meeting the definition of a Member, you may be eligible to continue the insurance under the Group Life Portatbility Insurance Policy without submitting proof of good health.
The college offers a voluntary, 403(b) annuity contract retirement plan through TIAA CREF to all employees, regardless of the number of hours worked. You may begin participating in the 403(b) plan upon hire by completing the TIAA-CREF Plan enrollment forms, opening an account online with TIAA-CREF, and filling out a Salary Deferral Form to have your 403(b) contributions made through payroll deduction on a federal tax deferred basis. Participating employees are immediatly eligible for the college match. TIAA contact information: www.tiaacref.org or 1-800-842-2252.
Regular, benefited full-time and regular benefited part-time staff are eligible for sick leave time after completing 30 days of continuous employment. Full-time staff accrue sick time at 1¼ days per month. Regular part-time staff accrue sick time in proportion to their full-time equivalent (FTE). Maximum sick time accrual for full-time 35-hour per week positioni is 420 hours. For sick time accruals for faculty, refer to the Faculty Handbook.
Regular, full-time and part-time benefited staff are awarded two (2) Personal Days each fiscal year on July 1st. Regular part-time benefited staff receive personal time in proportion to their FTE. Part-time and non-benefited staff who work less than 17.70 hours per week, temporary and casual staff, and faculty do not receive personal time. Personal time may be used in whole days or in half hour (30 minute) increments. Personal time must be used within the fiscal year (July - June) in which it is awarded and cannot be carried over into the next year. Eligible new staff who begin working between July 1 and December 31 receive two (2) personal days with one (1) day awarded after 60 days of employment and one (1) day awarded after 120 days of employment. Those hired between January 1 and March 31 will receive 1 personal day following 60 days of employment.
Awarded July 1 to regular, benefited, full-time and part-time staff who are working a regular schedule of at least 17.5 hours per week. Staff positions that are temporary, seasonal, casual, or 9 or 10 month positions or are less than 17.5 hours per week do not receive vacation time. Faculty do not receive vacation time. Vacation time must be used within the fiscal year in which it is awarded (July-June). Vacation time is awarded in proportion to the employee's FTE. Eligible staff hired between July 1 and December 31 will receive one (1) week of vacation following 90 days of employment and one (1) week after 180 days of employment. Staff hired between January 1 and March 31 will receive one (1) week of vacation following 90 days of employment.
Regular full-time and part-time employees are eligible for paid holidays immediately upon hire:
Following six (6) months of employment, the employee, his or her spouse and qualified dependents (as defined by IRS guidelines), are eligible for a tuition waiver for undergraduate courses taken at Elms College. The waiver applies to tuition only; the employee is responsible for paying the cost of books, room, board, fees, etc.
Following six (6) months of employment, part-time employees who work at least 20 hours per week are eligible for a tuition waiver for undergraduate courses at Elms College. Eligible part-time employees may take up to 12 credits in a year (defined as Sept 1- August 31).
The college offers a variety of tuition assistance programs for the dependent children of full-time Elms College employees. Employees will find detailed information on the share (J) drive in the Human Resources folder under Tuition Assistance Programs.
Free parking is available to all full-time and part-time employees of the college. A valid Elms College parking sticker should be displayed on the driver's side rear window.
All full-time employees are eligible for a BJ's membership at a reduced fee.
All faculty and staff are eligible for a free individual membership to the Maguire Fitness Center. A free membership for family members is extended to full-time faculty and staff. Family means spouse and qualified dependent children (defined by IRS guidelines).
Through our membership with the Chicopee Chamber of Commerce, Elms employees can purchase pet insurance provided by Aetna at a discounted price. Informational brochures are available in Human Resources.
Verizon Wireless employee discounts are available on calling plans, phones, devises, and accessories. Go to the Verizon store by copying the link below and pasting it in to your web browser, then enter Profile ID: 1729296 to get the discount.
Through the college's computer purchase program, you can order a Dell or Apple computer for personal use at a discount. For more information, click here.
Software is also available for purchase at a discount from the Elms College Bookstore.