Employment at Elms College

Elms College is an equal opportunity employer and educator founded in the tradition of the Sisters of St. Joseph. We offer a competitive salary, comprehensive benefits, and a pleasant work environment. Job listings can also be viewed on HigherEd Jobs.

All Job Openings

Click on a job title to view the description.

Staff Positions

Maguire Center Receptionist (Part-Time)

Elms College located in Chicopee, MA is seeking two (2) Part-Time Maguire Center Receptionists. The Receptionist performs general receptionist duties for the front desk of the Maguire Fitness Center. 

  • Part-time receptionist hours are Monday, Wednesday & Friday from 10:00am to 3:00pm.
  • Part-time receptionist hours are Tuesday & Thursday from 5:00pm to 10:00pm. 

Primary Duties & Responsibilities

  • Greet fitness club members, students, employees, visitors/guests, visiting teams, and prospective students in a pleasant, welcoming manner at the front desk of the Maguire Fitness Center.
  • Check in club members as they enter to use the club facilities (machines, pool, classes, etc.) by verifying their ID and manually recording their attendance in the log book.
  • Answer incoming phone calls.
  • Provide information about hours of operation, fitness classes and activities and memberships.
  • Assist with processing membership forms, tracking member card distribution, and process membership fees/payments (cash, checks, credit cards). 
  • Ensure a safe environment by informing/reminding members about club rules. Intervene if necessary to prevent activity that may be harmful to the member or others using the facility.
  • Assisting with light maintenance/cleaning of the facility.
  • Other duties as may be assigned.

Qualifications

High School diploma or equivalent required.  Front desk/reception experience preferred.

  • Excellent customer service skills; polite, pleasant telephone manner; personable, strong interpersonal and verbal communication skills.
  • Ability to convey information clearly and effectively to a diverse, multi-cultural campus population.
  • Must be organized and able to maintain records and track paperwork.
  • Basic proficiency with MS Office and utilizing email. 
  • Must be dependable and adhere to college and department policies relating to punctuality, attendance, leave time, and work breaks.
  • Ability to work as a team player as well as independently with minimal supervision.
  • Ability to maintain confidentiality of student and employee records.
  • Flexibility to occasionally work outside of normal business hours.

How to Apply

Send a resume, cover letter indicating the part-time hours you are interested in, along with contact information for three (3) professional references via email (as Word or PDF attachments) to: jobs@elms.edu.  Review of applications begins immediately and continues until the position is filled.

Multi-Media Support Specialist (Part-Time)

Elms College located in Chicopee, MA is seeking a Part-Time Multi-Media Support Specialist.  The Multi-Media Support Specialist is primarily responsible for providing in-classroom setup and support of technology resources for the online-hybrid programs and campus meetings.  This is an evening shift position.  Typical schedule will be Monday – Thursday, 5:00pm to 9:00pm.

PRIMARY DUTIES & RESPONSIBILITIES

  • Setup and facilitate live classrooms meetings using Adobe Connect and other web conferencing platforms.
  • Supports multimedia presentation equipment, web collaboration software, and video conferencing equipment.
  • Troubleshoots and resolves computer and media related issues in the classroom.
  • Consults with hardware and software vendors for troubleshooting and problem resolution as needed.
  • Support and maintain classroom technology.
  • Provides technical assistance for faculty in the use of instructional and computer technologies in the classroom
  • Monitors help desk tickets and works with IT staff to identify and resolve issues.
  • Provides user training as needed.
  • Follows standard help desk procedures.
  • Will be required to work the holiday when a holiday falls on a Monday.
  • Other duties may be assigned.

QUALIFICATIONS

Associate’s degree in related field or equivalent technical training; Bachelor’s Degree preferred.

  • 1-2 years of experience preferred in support classroom technology.
  • Knowledge of classroom AV technologies and experience with Windows computers in a networked environment.
  • Proficiency with Microsoft is required.
  • Experience with Adobe Connect or other web conferencing software is preferred.
  • Excellent interpersonal, communication (writing, speaking), organizational, problem-solving, and analytical skills.
  • Must be self-motivated and able to work independently as well as on teams. Customer-driven approach. 
  • Ability to process and maintain confidentiality regarding employee, student/family records and data.
  • Ability to use tact, discretion and diplomacy in responding to help desk requests and in providing technical assistance to faculty, staff, and students.
  • Must be organized, detail-oriented, able to manage time efficiently and effectively, and respond to Help Desk requests in a courteous, prompt manner.  
  • This is an evening shift position.  Typical schedule will be Monday – Thursday, 5:00pm to 9:00pm.
  • Ability to work effectively with a diverse population. 
  • Commitment to the mission of the college and its students is necessary.

TO APPLY

Send a cover letter, resume and contact information for 3 professional references via email (as Word or PDF attachments) to jobs @elms.edu.  Review of applications will begin immediately and continue until the position is filled.

Document Services Manager

Elms College has an opening for a Document Services Manager.  The Document Services Manager is responsible for the daily operation of college printing services.  

Primary Duties & Responsibilities

  • Provides printing, bindery and copying services for all college departments.
  • Operates copies, bindery equipment and risograph machine.
  • Completes requisitions, provides cost estimates, purchases paper, and ensures that the paper and card stock are available and can be delivered in 24 hours.
  • Provides folding, assembling, photocopying, and binding services for documents, packets, booklets, etc.
  • Serves as primary contact for copy equipment vendor and service calls.
  • Serves as copy equipment fleet manager.
  • Works collaboratively with Mailroom Manager and all faculty, staff and students.
  • Provides coverage for the Mail Services Manager during vacations and absences, as needed.
  • Cross trains with the Mail Services Manager as directed by the Director of Campus Operations.
  • Other duties may be assigned.

Qualifications

  • High School Diploma or equivalent.
  • Experience with document production, photocopying, binding, and working with graphic designers and outside vendors.
  • Excellent interpersonal skills and customer service skills.
  • Excellent verbal and written communication skills.
  • Must be well organized, pay attention to details, and able to follow through on assignments and tasks until completion.
  • Ability to complete routine paperwork.
  • Willingness to learn and follow accounting procedures pertaining to mail services.
  • Ability to sort, count, and verify numbers.
  • Ability to resolve complaints and concerns.
  • Ability to maintain accurate records and information.
  • Must be able to initiate, anticipate, and respond to a variety of issues and situations in a calm, friendly, professional manner. Having a sense of humor is essential.
  • Must be a self-starter who is willing to work with others to improve current procedures.
  • Ability to work as a team player as well as independently with minimal supervision.
  • Ability to maintain a high standard of accuracy in creating and maintaining data, records, and report information.
  • Excellent time management skills to ensure that multiple, competing priorities and tasks will be handled and accomplished in a timely and accurate fashion.
  • Must be able to prioritize work, meet deadlines, and delegate and monitor tasks given to student employees.
  • Must be proficient with Microsoft Office suite, able to use Internet, email, and be willing to learn college computer systems and college web software.
  • Ability to protect and maintain the confidentiality of sensitive information and to understand and comply with FERPA regulations.

To Apply

Send a cover letter, resume and contact information for three professional references via email (as word or PDF attachments) to:  jobs@elms.edu.  Review of applications will begin immediately and continue until the position is filled.

Assistant Coaches

Elms College, a NCAA Division III institution and member of the New England Collegiate Conference (NECC), in Chicopee, MA has openings in the Athletics department for Assistant Coaches for the following sports:

  • Part-Time Assistant Women’s Basketball Coach
  • Part-Time Assistant Field Hockey Coach

Requirements

Prior coaching or playing experience required.  Background check will be conducted.  Valid driver’s license and good driving record also required.

How to Apply

Send a cover letter, resume, and contact information for 3 professional references via email (as Word or PDF attachments) to: jobs@elms.edu

Review of applications will begin immediately and continue until the positions are filled.

Off-Campus Program Coordinator (Part-Time)

Elms College has an opening for a part-time Off-Campus Program Coordinator for our Social Work program in the Berkshires (Lee, MA).

Primary Duties & Responsibilities

  • Provides project direction and coordination for off-campus program recruitment, development, and service delivery in collaboration with GSCE.
  • Facilitates admission processing for applicants to off-campus programs; assists current and prospective students with application process and with various enrollment related forms: add-drop, tuition assistance, billing/student accounts, financial aid, etc.
  • Collaborates and coordinates with off-campus institutions, Elms College faculty and staff, and GSCE on all off-campus program related matters.
  • Works collaboratively with Institutional Marketing and GSCE to develop and distribute printed and electronic marketing and communication materials.
  • Works with Elms College faculty directors regarding courses to be taught for the following semester/academic year, coordinates the ordering of books for each session.  
  • Plans, conducts, and evaluates off-campus program student information sessions.
  • Participates in new student and faculty orientation sessions in collaboration with the Division of Graduate Studies & Continuing Education on-site at Elms College prior to or during the first week of classes (including remote library access, picture IDs, parking stickers).
  • Collaborates with Elms staff in Financial Aid, Student Accounts, Business and Registrar’s offices.
  • Works collaboratively with the Off-Campus Academic Coordinator at the Lee, MA site.
  • Coordinates tutoring sessions between students and tutors.
  • Provides direct support to all matriculated students enrolled in the Social Work program.
  • Work schedule is non-standard and includes Wednesdays-5.5 hours, Thursdays-6 hours, and Saturdays-6 hours, 8:00am – 2:00pm.
  • Other duties as may be assigned.

Qualifications

Bachelor’s degree from an accredited program; masters preferred. Minimum five (5) years experience in higher education in an area of enrollment management.  Demonstrated organizational, planning, interpersonal, administrative and counseling skills; Excellent communication skills (written, verbal, presentation); Proficiency with Microsoft Office: Word, Excel, Outlook, PowerPoint; Knowledge of data privacy policies, procedures, and regulations; Ability to work collaboratively with a diverse population of students, administrators, faculty, staff, and outside constituencies; Excellent customer service orientation; Must be able to work Wednesdays-5.5 hours, Thursdays-6 hours and Saturdays-6 hours, 8:00am-2:00pm. Must have reliable transportation, good driving record, and a valid driver’s license.

To Apply

Send a cover letter, resume, and contact information for three (3) professional references via email only (as Word or PDF attachment)s to: jobs@elms.edu

Review of applications will begin immediately and continue until the positions are filled.

Assistant Director of Residence Life

The Assistant Director of Residence Life will assist with all aspects of residence life operations and administration; hiring, training and supervision of RA staff, and rotate on-call nights and weekend duties with the Director of Residence Life.  This is a full-time, 12-month, benefited position that includes: tuition waiver, a room, and meal plan (academic year only).  This is a live-in position.  Requires some weekends and extensive evening hours. 

Primary Duties & Responsibilities

  • Assist in the hiring, training, supervision and evaluation of a 14 person Resident Advisor team. 
  • Track and follow up on work orders.
  • Proactively respond to student and parents.  Provide appropriate follow up on concerns and issues in the Residence Halls.
  • Participate in campus-wide programming efforts by professional and student staff.
  • Assist in coordinating openings and closings of the Residence Halls.
  • Serve as a Judicial Hearing Officer for students who have been referred to policy violations.
  • Serve as a mediator for roommate conflicts.
  • Advise Residence Hall Council (RHC). 
  • Collaborate with other offices to engage students in campus programming initiatives.
  • Participate in professional staff rotating on-call schedule.
  • Assist with the day to day operations of the Residence Halls.
  • Assist with room lottery and the room reservation and process.
  • Represent the department at Admission or other College events.
  • Participate in division and campus activities and programs.
  • Live on-campus and is available to respond to emergencies or incidents.
  • Perform other duties as assigned.

Qualifications

Minimum of a Bachelor's degree.  Prefer one (1) or more years of post-Bachelor's experience as a Residence life professional staff member.  Must be knowledgeable of student development theory and its practice and use, programming, student conduct, supervision of resident assistants and some knowledge of judicial hearings.  Strong leadership skills; Experience in community building in a college residential setting; Strong communication (verbal and written) and interpersonal skills; Ability to motivate staff members, engage in constructive dialogue, and problem-solve within a Student Development model; Knowledge of student development theory (its practice and use), programming and student conduct. Supervisory experience strongly preferred.  Background check will be conducted.  Valid driver’s license and good driving record required.

How to Apply

Send a cover letter, resume, and contact information for 3 professional references via email (as Word or PDF attachments) to:  jobs@elms.edu

Review of applications will begin immediately and continue until the position is filled.

Professional Tutor – Off-Site Locations (Part-Time / As Needed By Appointment)

Elms College located in Chicopee, MA is seeking a part-time / as needed by appointment Professional Tutor for their off-site locations in Lee, Greenfield and Mount Wachusett Community College in Gardner, MA. The Professional Tutor works on a 1:1 or small group basis with students enrolled in degree completion programs at the off-campus location.  The Professional Tutor works collaboratively with faculty and staff at the off-site location in and outside the classroom.  The Professional Tutor reports to the Off Campus Program Coordinator who schedules tutoring appointments as needed at the off-campus site or the main campus.  The Professional Tutor provides instruction in subject matter, study skills, technology and writing, as appropriate.  The Professional Tutor informs students of tutoring services available through the Academic Resource Center (ARC) on the main campus and the online Brainfuse tutoring system. 

Primary Duties & Responsibilities

  • To attend an Orientation/Training session led by the Director of the Academic Resource Center on the main campus upon hire.
  • To be available by appointment for tutoring of students at the host or home institution.
  • To notify the Off-Campus Program Coordinator as soon as possible if one cannot meet his/her assigned tutee(s).
  • To be punctual for all scheduled tutoring sessions.
  • To maintain a time sheet to be submitted to, and signed by the Off-Campus Program Coordinator.
  • To utilize instructional techniques that promotes independent learning by the tutee.  
  • To present oneself as a professional role model for all students who seek academic tutoring.
  • To demonstrate the Elms College core values of faith, justice, community and excellence in interactions with students, faculty, staff and administration.
  • Other duties as may be assigned.

Qualifications

Bachelor’s degree from an accredited program; masters preferred.  Tutoring experience with undergraduates preferred.  Coursework and/or degree in tutoring field.  Demonstrated organizational, planning, interpersonal, administrative, availability, approachability, and counseling skills. Excellent communication skills (written, verbal, presentation); Proficiency with Microsoft Office: Word, Excel, Outlook, PowerPoint, Gmail; knowledge of data privacy policies, procedures, and regulations. Knowledge of subject matter field to be tutored; study skills to scaffold student success.  Ability to work collaboratively with a diverse population of students, administrators, faculty, staff, and outside constituencies. Excellent customer service orientation.  Must have reliable transportation, good driving record, and a valid driver’s license.

To Apply

Send a cover letter, resume, and contact information for three (3) professional references via email (as Word or PDF attachments) to: jobs@elms.edu.

Review of applications will begin immediately and continue until the position is filled.

Manager Mail Services

Elms College, located in Chicopee, MA is seeking a Manager of Mail Services.  The Manager of Mail Services will run the mailroom in in an efficient manner.  Duties will include mail handling services and customer service assistance.

Primary Duties & Responsibilities

  • Informs college’s students, faculty and staff about postal regulations and costs in a clear, timely manner.
  • Conducts all the daily mail service operations and ensures the timely and efficient processing of all incoming and outgoing mail and parcels.
  • Monitors postal permits and advance deposit accounts.
  • Notifies the Business Office of postal charge backs to college departments.
  • Obtains funds to replenish postal meter, arranges for repairs and supplies for postal machine.
  • Monitors stamp drawer, establishes and maintains stamp inventory levels.
  • Maintains petty cash account for “Postage Due” occurrences.
  • Verifies UPS billing for department chargeback.
  • Insures deposit of cash taken in for personal postage and mailbox key replacements.
  • Keeps up-to-date on USPS changes and requirements, including rate changes.
  • Serves student, faculty, and staff at the Mail Services counter and ensures that all customers receive prompt, courteous and helpful service.
  • Serves a liaison to departments on best practices.
  • Handles the mail merge system.
  • Monitors bulk mail account to insure funds are available when an outside source does the mailing; reports bulk charge backs to the Business Office.
  • Informs students about mail fraud and advises them about handling mail from inmates.
  • Attends postal forums, workshops, conferences to remain abreast of best practices, new developments/requirements, and potential mail hazards (awareness and preparedness).
  • Insures timely delivery of special items such as “Stress Free Exam packs (twice/y), scholarship plaques, candy on Valentine’s Day and Halloween, various tee shirt fundraisers, daffodils, etc.
  • Manages mailboxes including: assignments, repairs, combination changes, key and lock replacements.
  • Forwards mail during breaks and after graduation. Maintains current list of student address changes and reports them to the Registrar’s Office.
  • Ensures that all mail and parcels are treated securely and handled in a confidential manner. Complies with FERPA requirements.
  • Greet faculty, staff, administration and students in a positive and professional manner
  • Train and supervise interns
  • Awareness of and preparedness for any potential hazard in mail. (anthrax, chemicals bombs)
  • Assist with copier supply ordering.
  • Assist with inventory assessment and restock.
  • Provides community with information as needed in relation to policy and price changes.
  • Works collaboratively with Document Services Manager as well as all Faculty, Staff and Students.
  • Provides coverage for the Manager of Document Services for vacation and absences as needed.
  • Attends cross training sessions per the Director of Campus Operations and Public Safety for the purpose of occasional coverage of Document Services as needed.
  • Other duties may be assigned.

Qualifications

High School Diploma or Equivalent.  Experience working in mail services preferred; strong customer services skills; detail oriented; strong organizational skills; working knowledge and understanding of FERPA rules and regulations; working knowledge and understanding of postal delivery systems; prior experience working in an academic environment; ability to recognize priorities; ability to be flexible depending on work flow needs; effect changes to improve operational goals; ability to work in an organized and efficient manner.

To Apply

Send a cover letter, resume and contact information for three professional references via email (as Word or PDF attachments) to: jobs@elms.edu.  Review of applications will begin immediately and continue until the position is filled.

Registered Nurse (Part-Time)

Elms College, located in Chicopee, Massachusetts seeks a part-time Registered Nurse to provide health services to the college community.

Primary Duties & Responsibilities

  • Assesses and evaluates students with acute or chronic health issues and provides follow-up care as needed.
  • Evaluates faculty, staff and part time students on an urgent or emergency basis.
  • Provides necessary immunizations to students, staff, and faculty, including yearly tuberculin skin tests for nursing students and faculty.
  • Responds to emergencies on campus as needed.
  • Provides health education programming as requested.
  • Ensures clinical clearance and completion of medical records by RN to BS, RN to MS, and DNP students.
  • Other duties may be assigned.

Qualifications

Bachelor’s degree with three (3) years college health services and acute care experience required.  Must possess Massachusetts RN license; CPR certification; strong physical assessment skills; excellent organizational, interpersonal, and communication skills; OSHA blood borne pathogen training; ability to work independently utilizing protocols of care provided by the Health Center Medical Director.

To Apply

Send a cover letter, resume and contact information for three (3) professional references (as Word or PDF attachments) via email to: jobs@elms.edu.  Review of applications will begin immediately and continue until the position is filled.


Faculty Positions

Looking for an Adjunct Instructor Opportunity at Elms College?

If you are interested in a possible adjunct instructor position, please forward your resume and a letter of interest to the chair of the academic division in which you would like to teach.

Click here for a listing of the academic divisions.

 Part-Time Faculty - MBA Program

Elms College is seeking Part-Time/Adjunct Faculty in specific topics as follows.  Applicants are required to have an MBA in the specific area of study in order to be considered.

Graduate (evening)

Cost Accounting

Contemporary Financial Accounting Issues

Global Ethics

Global Marketing

Managerial Finance and Data Analysis

Products and Operations

Undergraduate (daytime)

Accounting

Economics

Finance

Healthcare Management

Sport Marketing

To Apply

Send a cover letter, resume/c.v., and 2 professional references via email (as Word or PDF attachments) to: beanc@elms.edu

Adjunct Faculty – Communication Sciences & Disorders

The Division of Communication Sciences & Disorders (CSD) at Elms College is seeking adjunct faculty to teach ASD 604/704 Assessment and Intervention in ASD II for the Spring 2014 semester.

Qualifications

Master’s Degree and candidates for this position must be a BCBA.  Successful teaching experience, especially at the college level preferred.

To Apply

Qualified individuals should send a cover letter, resume/C.V. and the contact information for three (3) professional references to:        

Kathryn S. James, Ph.D.

Division of Communication Sciences and Disorders

Elms College                        

291 Springfield Street

Chicopee, MA  01013

Review of applications will begin immediately and continue until position is filled.

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